How To Keep Track Of Wholesale Inventory

Track Wholesale Inventory


Managing wholesale inventory efficiently is crucial for businesses involved in the distribution and sale of goods. A well-organized inventory system ensures that products are readily available, prevents shortages, reduces costs, and enhances overall productivity. 

We first need to understand the importance of managing wholesale inventory.

Importance of Inventory Management

Proper inventory management offers numerous benefits to wholesale businesses. It helps optimize cash flow, reduces storage costs, prevents wastage, improves order fulfillment rates, and enhances customer satisfaction. By maintaining accurate inventory records, businesses can make informed decisions about purchasing, pricing, and promotions.

12 ways to keep track of wholesale inventory

Here are 12 suggested ways to keep track of wholesale inventory. (This is not an exhaustive list)

1. Establishing Inventory Tracking Systems

To keep track of your wholesale inventory, you need to establish robust tracking systems. This includes creating a framework for categorizing products, defining storage locations, and implementing standardized procedures for tracking stock movement.

2. Utilize Barcode Technology

Barcodes are invaluable tools for inventory management. By affixing unique barcodes to products and scanning them during various stages of the supply chain, businesses can accurately track the movement of goods, update inventory records in real-time, and automate data capture processes.

A perfect example of inventory management that utilizes barcode technology is Axacute. Easily scan barcodes at various stages of the business processes to track inventory in an accurate and timely manner. 

Get started with Axacute

No credit card required

3. Implement Inventory Management Software

Inventory management software provides advanced features and functionalities to streamline inventory tracking. With such software, businesses can automate processes, generate reports, track stock levels, set reorder points, and even integrate with other systems like sales and purchasing.

4. Categorize and Label Inventory

Proper categorization and labeling of inventory facilitate easy identification and retrieval. Assigning appropriate labels, such as SKU numbers or product codes, helps ensure accuracy when recording stock levels and simplifies the picking and packing processes.

5. Regular Auditing and Stocktaking

Regular auditing and stocktaking are essential to maintain inventory accuracy. Conducting periodic physical counts of stock helps identify discrepancies, correct errors, and reconcile inventory records. It also provides an opportunity to identify slow-moving or obsolete items.

6. Centralize Inventory Data

Consolidating inventory data in a centralized system allows for easy access and real-time updates. Cloud-based inventory management systems enable businesses to access inventory information from anywhere, collaborate with team members, and make data-driven decisions.

7. Streamline Ordering and Receiving Processes

Efficient ordering and receiving processes contribute to effective inventory management. Establishing streamlined workflows for placing orders, verifying receipts, and updating inventory records reduces errors, minimizes delays, and ensures the availability of accurate data.

8. Forecast and Demand Planning

Forecasting customer demand and planning inventory accordingly is essential for preventing stockouts or excessive inventory. Utilize historical sales data, market trends, and demand forecasting techniques to estimate future demand and adjust your inventory levels accordingly.

9. Monitor Stock Levels

Continuous monitoring of stock levels allows businesses to maintain optimal inventory levels. By setting minimum and maximum stock thresholds, businesses can trigger reorder points, ensuring timely replenishment without overstocking.

10. Prioritize Inventory Rotation

To avoid obsolescence and minimize waste, prioritize inventory rotation based on product expiry dates or shelf life. Implement the “first-in, first-out” (FIFO) or “first-expired, first-out” (FEFO) methods to ensure that older stock is utilized first.

11. Set Reorder Points

Establishing reorder points for products helps businesses replenish inventory at the right time. Reorder points are predetermined stock levels that trigger the initiation of purchase orders, ensuring a continuous supply of goods without stockouts.

12. Manage Return and Excess Stocks

Efficiently managing returns and excess stock is crucial to maintain inventory accuracy. Implement a standardized process for handling returns, assessing product condition, and reintegrating returned items into the inventory or properly disposing of them.


Effectively managing wholesale inventory is vital for the success of businesses involved in distribution and sales. By implementing robust tracking systems, utilizing barcode technology, and leveraging inventory management software, businesses can streamline their operations, reduce costs, and improve customer satisfaction.

Level up your productivity

Get started with Axacute and improve your business operations.