Inventory Management Best Practices

Top 10 inventory management best practices

Inventory Management Best Practices

Today, inventory managers have to engage in a callous balancing act. They have to stay competitive at all costs in a demanding marketplace. On the flip side, they have to ensure the cost of maintaining the inventor is manageable. Even with that said, they understand the benefits of inventory management. An efficient system can transform a business. Some have even reported improvements of up to 90% over time.  

Inventory needs tend to vary within different industries. Even with this, the key fundamentals remain the same. Most big companies handle inventory management. They automate and maintain a strong relationship with vendors. Doing so helps to ensure inventory flows as they expect. 

Leading companies ensure great inventory integrity for accurate forecasts of future needs. They have reliable management philosophies that may include just-in-time. These help with restructuring inventory-related processes. Besides, they use modern technology to improve their inventory control systems.  

Benefits of Inventory Management

It is no doubt that inventory management is beneficial. Before getting to the best practices of inventory management, here are its top 4 benefits: 

1. Warehouse Organization

A modern inventory management system can help to organize your warehouse better. Knowing what you have in stock helps keep the warehouse organized. 

2. Reduce Overselling Risk

A sound inventory management system ensures the synchronization of inventory across all platforms. It thus helps reduce the risk of overselling. 

3. Cost Savings

Streamlining inventory management reduces inventory costs. 

4. Avoid Stock and Space Wastage

You get to know what you need and when. It eliminates space wastage as you will only have what you need. 

10 Inventory Management Best Practices 

Professionally handling inventory management takes time and energy. We will highlight some of the inventory management best practices. Implementing these can help reduce your inventory processes. Here are 10 Inventory Management Best Practices to apply. 

1. Effectively organize the Warehouse

Warehouses can be bustling and hectic places. There is so much going on with movement and activity. It is essential to have each item in the right place with that in mind. Everyone with access to the warehouse should know where each item is at all times.  

With an organized warehouse, you can: 

  • Identify items for customer orders
  • Find it easy to manage customer returns
  • Receive and store inbound materials better

Most small businesses can get away with lousy warehouse organization. Bad storage techniques can cause severe issues and inefficiencies as the business grows.  

Suggested read: 
how to effectively organized a warehouse

2. Label your Inventory

Besides organizing the warehouse, you should also label your inventory well. Proper inventory labeling is as vital as an inventory organization. On a macro scale, warehouse staff will find the right section. On the micro-scale, finding specific items on a shelf will be easier.  

Warehouse organization and inventory labeling are well-connected elements. If any of these is missing, the inventory management system will be inefficient. In a warehouse with 5,000 items, you can store and label them well. When looking for an item, you can confirm it is the right one when you find it. If not well marked, finding the right product can be tedious. The process can also be time-consuming and take longer than necessary.  

Axacute is an Inventory Management System which includes features that enables you to label your inventory with barcode labels. You can create barcode labels at different stages of the operations with different barcode label design capabilities for each process.

3. Create and Follow Efficient Storage Processes

Like with any business process, create efficient storage processes for your inventory. Have clear steps that every staff has to follow. Doing so ensures that the outcomes are consistent all the time. It is crucial to have transparent processes as a small mistake can disrupt the whole warehouse. With other staff working in the warehouse, this can mean regular disruptions. In the end, irregular warehouse operations can affect business operations.  

Creating efficient processes should include procedures for material handling and physical interaction. Methods should also have quality reporting procedures and safety guidelines. Before standardizing the techniques, have them approved by warehouse operations personnel.  

There should be formal training with the relevant personnel. Do this to test how your employees understand the processes. Personnel should be able to follow these processes with confidence at all times.  

4. Overstock when Necessary

Overstocking is not going to be a favorite with the accounting department. Although true, it can still be necessary at times. You never want to be out of stock and not meet customer orders. Doing so may lead to lost sales and customers. It can also lead to a bad brand reputation and experience. Other customers may decide to never buy from you again buy from your competitors from that point.  

Understanding this will ensure you always have more than you need. Having this is much better than having the least amount in your warehouse. When overstocking, it is an excellent idea to overstock your popular products. Doing so is a good start as these products will always be in demand.  

It would help if you overstocked when you have deals in place. When a business buys in bulk, it can improve its profit margins. The margins go down when you have to buy at higher prices to fulfill immediate customer orders.  

5. Analyze Popular Inventory Items

You need to know which products are popular and which are not. If a product is popular a few times a year, it may not be worth stocking. The storage costs can be high for no reason when you have such items. Drop shipping from the manufacturer can thus help lower the costs. You need to know how many times someone picks a product. Doing so helps calculate the value of the inventory space value.  

Also, you have to double down on the popular products. You will always have them in stock when needed.  

6. Audit your Inventory

An inventory management software is a must. Besides this, you need to count your inventory every often. Doing this ensures that stock matches what you thought you had. How you go about this depends on your business processes. Depending on how fast the products move, you can do so at your preferred interval.  

7. Use Different Management Models

There are different inventory management models you can use. There is no one size fits all, and hence adopt the ones that work for you. The end goal is efficiency, and you are free to use any models that achieve this. One model can be the vendor-managed system. With this, the supplier has access to the inventory data. They can then use this to ensure you always have enough inventory. You can use this model in combination with others, depending on your business needs.  

8. Adopt New Technology

You will need to use technology to understand inventory processes. The technology to use varies depending on your needs and budget. They may include RFID sensors to understand inventory flow better. These can analyze the flow both in and outside your warehouse. When this is well understood, you can plan your inventory processes better.  

Axacute is a data collection system that can also help with inventory management. Businesses can use advanced data analytics to plan for the peak season. They will thus know when demand peaks and be ready to meet these needs.  


9. Use Automation

Automation should also be in your plan to add to the technology point. Automated systems can help recognize new trends. The ability to identify recent trends can improve the business processes. Using automatic systems can help complete replenishment processes. Doing this saves you a lot of time and effort in the process.  

10. Build Good Relationship with Suppliers

Your suppliers play a very crucial role in your inventory management process. Inventory management is not only about your warehouse. The people you work with, including your suppliers, are also important.  

There are always third parties that provide extra services and products. These can include those supplying products, materials, and software. Always ensure your relationship with your suppliers is solid. These are the people who help you deliver the best to your customer


In summary, inventory management best practices can be beneficial to your business. You can analyze patterns to manage stock levels and improve processes. The techniques can improve efficiency and help make effective decisions. All this is what every inventory manager needs and is crucial in business growth. 

Implementing these best practices helps you have complete control over your inventory. Also, these can help maximize profit and reduce wastage. You do need these best practices for a 360-degree view of your inventory.  

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